Production Coordinator

Role Overview

Zack D. Films is seeking a Production Coordinator to manage and optimize both long-form and short-form video pipelines. Reporting to the Operations Manager, you’ll be accountable for publishing one high-quality long-form video every week while ensuring the short-form pipeline delivers 30 videos weekly at increasing speed.

This isn’t just coordination, it’s ownership. You’ll design, maintain, and refine systems that give us 8-week forward visibility, prevent last-minute bottlenecks, and keep contractors aligned and motivated. You’ll balance strategic pipeline design with hands-on execution, ensuring deadlines are hit consistently and sustainably.

🎯 Purpose

You’ll deliver production systems that:

• Publish 52+ long-form videos per year with no missed weeks.

• Maintain 8-week forward visibility on the long-form pipeline.

• Ensure 35 short-form videos per week move through the pipeline faster, especially animation.

• Identify bottlenecks 6–8 weeks in advance, not 2 days before we publish.

• Keep contractors coordinated, respected, and consistently meeting deadlines.

• Stabilize or improve cost per delivered asset.

✍️ Responsibilities

• Lead the long-form video workstream, ensuring one high-quality video is published weekly.

• Maintain and update the 8-week long-form production plan.

• Manage the short-form pipeline, tracking 30 weekly videos through all stages.

• Conduct daily follow-ups with animators, editors, ideators, and contractors.

• Identify upcoming bottlenecks and resolve them before they escalate.

• Coordinate with the COO on system/process changes to improve speed.

• Keep Airtable and related systems accurate, clean, and operationally useful.

• Balance short-term execution with long-term planning to prevent last-minute firefighting.

Ultimate Responsibility: Reliable, on-time delivery of long-form and short-form video output without creating operational stress elsewhere in the company.

❤️ You’ll Love This Job If…

• You enjoy being the person who makes complex systems actually work.

• You take pride in hitting deadlines week after week.

• You thrive on coordinating many moving parts across time zones.

• You care about YouTube, animation, and content creation.

• You prefer execution and clarity over ambiguity and ideation.

🙅  You’ll Hate This Job If…

• Deadlines stress you out.

• You dislike following up with people repeatedly.

• You need creative ownership to stay motivated.

• You don’t enjoy operational detail.

• You struggle working asynchronously with global teams.

💰Compensation

• Salary starting at $80,000 

• Permanent, full-time role. 

  • W2 for US based candidates

🛠 Core Skills

Essential Skills:

• Proven ability to run complex, multi-stage pipelines with fixed deadlines.

• Strong time and priority management across dozens of concurrent projects.

• Fluency in operational systems (Airtable or equivalent).

• Ability to coordinate globally distributed contractor teams.

• Calm, structured execution under time pressure.

You’re a top performer if you have:

• Experience scaling production systems handling hundreds of concurrent projects.

• Technical confidence to suggest tooling/workflow improvements.

• Ability to anticipate second-order effects of process changes.

• Demonstrated experience delivering recurring outputs on a fixed cadence.

• Strong organizational habits and systems thinking.

🚀 Hiring Process

1. CV / background screen

2. Short interview (execution mindset + experience)

3. Simulated work task:

   • Create an 8-week production plan for a long-form video pipeline that publishes one video per week.

   • Break the plan into stages and daily activities, showing overlapping projects.

   • Assume a globally distributed contractor team.

   • Show how bottlenecks are avoided, prioritizing predictability and delivery reliability.

   • Success Criteria: Clear sequencing, forward planning, pipeline dependency awareness, and operational usability.

4. Final interview

This role is a rare mix of strategic pipeline design and hands-on execution. You won’t inherit a mature system—you’ll build it. And every week, your work will have an immediate, visible impact on one of the world’s most-watched YouTube channels.